Well Oiled Operations: Knowing When It's Time To Uplevel Your Business And Let It Run Without You

You are one decision away from a totally different business – and life.

Before you make that decision, though, I can already see your pain. I know what you are enduring each and every day.
You are working all the time.

Your business needs you to keep all gears turning and it's exhausting. You know it is not sustainable. You are searching for answers and everything you are choosing to do does not work. Here’s the worst part, though, you know if you stop doing the job and being in the weeds on an every day basis, your business will fall apart. Trust me, it’s ok. I’ve been there. Almost every business owner has been there. But we can fix it.

You need to choose your next steps in growing your business and it’s time to run your business without it running you.
As a seasoned local entrepreneur, high-performance coach and business mentor, I understand the inner and outer struggles entrepreneurs experience in business each and every day. Despite all the hard work and giving it your best, it has become increasingly difficult to stand out in a saturated marketplace. The competition is fiercer than ever and consumers are very wary about where they put their trust, time, and hard-earned money.

I know what it’s like to toss and turn at night over an expense, to wonder if you’ll ever make your dreams come true, and to look in the mirror and ask, “Is this business even worth it?”

And while I don’t know you personally, I can tell you the answer is a resounding “yes.”

You had a vision of starting your own business and you had the courage to actually do it. That’s an incredible step of which you should be extremely proud. You are finding out, though, starting a business and running a business are two very different things.

You need a guide that walks you step-by-step through structuring your business operations in a way that keeps all gears turning without you having your hands in everything. What you have to understand is that life as a successful business owner isn’t about doing it all. It’s about being.

Being present for work and home life.

Being able to say yes to more of what lights you up and no to what doesn’t.

Being a strong leader who inspires and empowers.

Being a positive influence on those you serve because your heart is giving and your mind is committed.

Being willing to let go of the need to control everything.

Being open to making changes that will allow for all of the above to become reality.

We show small business owners how to make this shift from doing to being. Together, we can get your day-to-day running on auotpilot with Well Oiled Operations.

What Are The Foundations of the Well Oiled Operations Program?

Created by Stacy Tuschl, Well Oiled Operations (WOO) establishes clear, effective systems and sets expectations so you can stop getting texts while you’re “not working.”

WOO is not only a great base unto itself, but it is also the next evolution of business. In other words, you built the business and it’s running – but how do you get it to not only run efficiently, but run efficiently without you?

WOO is for anyone who has found success in building their current foundation because it puts you in the best position to evolve your business.

Well Oiled Operations figures out exactly who needs to be doing what to get the right people in the right roles so you can finally check “build a dream team” off your list. It teaches you how to retain top talent because you’ve got the perks and benefits that keep them from jumping ship. It gives exact scripts and templates for meeting agendas, job descriptions, and interview questions so you don’t have to start from scratch. Woo allows you to wake up excited to get to work because you know what you’ll be doing and aren’t dreading putting out fires.

When you embark on the WOO journey, you can feel confident knowing that the business can stand on its own when you need or want to step away. Best of all, there is no more panicking and scrambling to handle the unexpected.

When Is It Time To Make Your Company A Well Oiled Operations Machine?

ANY. TIME.

Working your own business is hard. Sometimes you even convince yourself that the long hours and the headaches are actually prescriptive of owning your own business. But I want you to do an emotional audit. Right now. Be honest with yourself. Are you this person?

You’re working hard, but too hard. You have no time for yourself. You’re constantly on your phone.You’ve become a bottleneck in your own business which is growing faster than you expected.You’re losing precious time for yourself, your family, and your mental health.You’re realizing that your pace and your schedule are simply unsustainable. You want and NEED to get your time back.

If any of these statements resonated with you in any capacity, then it is time to enroll in Well Oiled Operations.

Why Do Most Small Businesses Lose Track Of Their Operations And Fail?

Maybe you can convince yourself that the questions I just asked are your lot in life. Here’s the issue though, those are just the symptoms of a failing business. They are not the root causes, and if you don’t address the root causes immediately, you will subject yourself to a miserable business life. So what are the root causes of a business failure?

• Work/Life Balance: A struggling small business owner has no time for their personal life because they sink all of themselves into their business.
• Compromising your personal values and family life for business operations.
• You suffer from a lack of big picture vision and entrepreneurial mindset.
• You have yet to establish an inadequate management team.
• Your business runs on an inefficient business model.
• Your business subscribes to an unsuccessful marketing initiative.
• These are the root causes of your business failure and they have to be addressed now.

Why Well Oiled Operations Gives You The Best Chance To Succeed

The good news is that you already know your model can’t continue like this before complete burnout takes over. Through that lens, you are ready to make a change and reclaim your precious time and energy. Most importantly, you are willing to put in the work to make it happen starting right now.

WOO will finally allow you the time and financial freedom you’ve been furiously working toward. How do I know it will work for you?

These are the exact steps I put in place to remove myself from the daily operations of my 7-figure dance studio business, nine years ago.

I’ve taken everything I have learned the hard way and laid it out in an easy-to-comprehend framework which anyone can understand because it has all the lessons I learned during my difficult and messy beginnings as a business owner.

Take Your Business To The Next Level Without Burning Out

Find your mindset. Who and what do you want to be? What do you want your business to be?

Don’t overthink. Take Action.

In addition to WOO, it’s imperative you discover your own personal goals through personal development, and candid emotional self inventory, so that you can not only own your business, but you can RUN your own business.

Once you recognize your values, you can WOW your customer before, during and after the sale – even if they are not an active customer anymore.

What you’ll eventually discover is that “hustling” is not the road to success. Your business will never reach its full potential if it is completely reliant on you to operate. YOU MUST DELEGATE.

Are You The Bottleneck Problem For Your Own Business?

The problem is that most small business owners face is that their business needs them at all times and that can be very demoralizing because it leaves the business owner feeling stuck.

WOO can help you become unstuck.  Better yet, it can even remove you as the bottleneck of your own business.

A perfect example of removing the bottleneck inefficiency is leveraging Virtual Assistants. As businesses continue to shift more towards online management systems, companies are looking for the perfect virtual assistant (VA) to help lighten the workload.

Of course, that’s just an example. There are hundreds of other ways to remove the bottleneck.  Since there are so many different options available to let go of that burden, it can feel overwhelming and intimidating. Many people retreat within their own boundaries while falling prey to the notion that it would just be easier if they did it themselves. Or, they don’t have the time to train a new person. Perhaps they find it difficult to let the responsibilities go because they have maintained them this entire time.

Find the proper coaching to understand the vital role of allowing the business to work for YOU. WOO has foundational pillars that can help ease the pressing responsibilities.  In it you will:

• Learn the 4-Step process to remove yourself as the Bottleneck
• Turn your frustration into a system and get more consistency into your business.
• Make your team accountable by transferring responsibility to them.

Whether you want someone to take over 5 hours worth of managing an email inbox, completing admin work or helping plan content full-time, VAs and delegating to teammates can help you get it all done.

Big Businesses like Disney, Virgin, or even franchises like Dunkin’ or McDonalds are successful because they focus on their systems first. How else could a business which hires mainly unmotivated high school students survive?

These massive businesses understand the value of delegating to teams and, as such, they  develop efficient systems that maximize time and profits.  The good news is that these methods don’t apply to large corporations – you can use them too! What’s more is that they  apply to both digital and physical businesses.

But first, you must understand your values, and how to translate them into actionable steps for your employees.  If you are able to do that  in an easy-to-understand manner, then you are well on your way to maximizing your time and profits

Stacy Tuschl’s 12 Step System For A Business Owner To Prevent Burnout And Achieve Well Oiled Operations

Communication Cadence

We will begin drafting the blueprints, setting up your org chart and establishing communication systems and expectations. No more constant interruptions all day. Don’t worry this will not be left on your shoulders. Your team will help you create what works best for everyone. Sample scripts included to get everyone on the same page.

Profitable Planning

Learn how to maximize the potential of your current team, evaluating time management, planning for future hires by assessing crucial needs, and understand who to hire next to get the most bang for your buck.

Accountability Accelerator

Learn what it takes to effectively manage, not micromanage, your team. Hold staff accountable, ensuring everything is integrated, without direct involvement in the daily operations. We’ll discuss the integrator versus operator role and which businesses need what.

Team Meetings That Empower

Establish your direct reports. Set expectations for when and how often to hold team meetings and what needs to be covered. Set key performance indicators (KPI) for your direct reports to monitor and maintain. We will share agendas for daily, weekly, monthly, quarterly meetings.

Clear Communication & Boundaries Blueprint

Fully understand the strengths and work styles of your essential team members. How to use personality tests, conduct evaluations, and communicate honestly about the needs of the business.

Solid Foundations

Construct an efficient and effective onboarding process. Create your employee handbook. Don’t worry you can swipe all of our files. And if you already have people on the team that were not properly onboarded, we’ll show you how to get everyone up to speed.

CEO Dream Calendar

Reclaim your role as the visionary, ensuring that if you needed to step out of the picture, the business would stand on its own. Clarify what should be on your plate and what needs to be delegated.

Perks, Profit Sharing and Planning for Retention

Pump up your perks and build a desirable workplace culture for your team members. Understand competitive compensation, bonus structures, profit sharing, raises, benefits, time off and other incentives.

Firing Facts and How to Lower Your Risk

Establish a performance improvement plan process. Set clear grounds for termination and create a system for offboarding. All the systems and templates you need to make your business as secure as possible!

Leadership Level Up

Leading Team Retreats, Intensives, or Annual Meetings. We’ll share sample agendas and how to get the most out of your team.

Next Level Recruiting Method

View sample job postings and learn best places to hire. Resources to help you determine if you need a contractor, employee, or a Filipino virtual assistant. There may be team members you realize are not a good fit anymore and this training will help you replace them with someone even more qualified.

Give Yourself Permission To Save Your Business from The Anxiety of Chaotic Operations Right Now

Know Your Business Operations Front And Back

What your operations are will depend on what type of business you run, such as whether it's a digital or brick and mortar service. Irrespective of your style business, you operations include everything that your business does daily to keep it running and making money.

The general goals of your operations are to optimize a business that generates recurring income, and that has a secure value which is also increasing. These are interrelated goals, as the more recurring income a business makes the more valuable it becomes; and vice versa.

Understand And Leverage Your Processes To Your Advantage

These are your bread and butter operations.

This is what keeps your business productive on the day to day. Your processes hold the greatest potential for optimization, as you create functions and guidelines that allow anytone within your organization to complete said task. There is nothing in your business that “only you can do”. Anything that can be delegated should be so you don’t become a bottleneck.

Do Not Underestimate The Importance Of Staffing CORRECTLY

No thriving business can be run by a single person, and as you grow you will find a growing need for more and more people to support you.  This can be intimidating as a new business owner who has never had to evaluate a potential employee based on skills they haven’t demonstrated yet. A bad hire can cost you money and potentially disrupt your business.  Plus you want to hire people who believe in and support your business’ mission.

Equipment & Technology Are Pivotal To Your Success – USE THEM!

These are all of the tools that you use in your business, from your cash register, to your website, or Customer Rights Management. In many cases there are existing tools that can complete jobs that would otherwise take someone in your organization an entire day to do.  When optimizing your systems take a good look at what your tools are, and what tools exist that could better support you. Many of these tools are expensive, so before you shy away from the price tag take a good look at how much it could save you in the long run. A $1,000 program seems like a lot until your realize it does the work of an entire person.

Do You Prefer To Grind Out Business Today or To Run Well Oiled Operations Tomorrow?

This is your business. You can run it however you see fit – that's the beauty of owning a business. It’s yours to run. 

The burden of owning a business, however, is that it’s yours to run. 

You are responsible. You make the decisions. You dictate the vision and direction. Many times, businesses run well and they thrive. But, on the same token, many businesses are run poorly and fail miserably.  The thin line which separates a successful business from a failing business is usually the owner. 

The owner’s choices set the tone for his partners, teammates, employees, and even the consumers. So I will ask you the same question I asked earlier: is this you?

You’re working hard, but too hard. You have no time for yourself. You’re constantly on your phone.You’ve become a bottleneck in your own business which is growing faster than you expected.You’re losing precious time for yourself, your family, and your mental health.You’re realizing that your pace and your schedule are simply unsustainable. You want and NEED to get your time back.

If so, let’s change that. Experience everything WOO has to offer. 

Remove yourself as the bottleneck in your business.

Scale faster than ever before.

Get your business to run with you.

Make that one decision that will totally change your life and your business today.

START YOUR WELL OILED OPERATIONS JOURNEY HERE!